How We Implement Your Coworking Space
We follow a structured process that takes your space from initial assessment through final handover. Each phase has clear deliverables and timelines.
Initial Consultation
We begin by discussing your objectives, available space, and timeline. This conversation helps us understand what you want to achieve with the coworking space and what constraints exist. We review basic information about your building, the space dimensions, current condition, and any known limitations.
This phase typically involves a site visit where we observe the space firsthand, take measurements, photograph existing conditions, and note structural elements. We also discuss your budget parameters and timeline expectations. The consultation usually takes place within one week of initial contact.
Feasibility Study
We conduct a detailed assessment of whether your space can realistically function as a coworking environment. This includes analyzing structural considerations, evaluating existing utilities and infrastructure, reviewing building codes and regulations, assessing natural lighting and ventilation, and identifying potential challenges.
The feasibility study produces a written report outlining our findings, preliminary capacity estimates, major infrastructure requirements, regulatory considerations, and a general assessment of project viability. This report helps you decide whether to proceed. The feasibility phase typically takes two to three weeks.
Design Development
If you decide to proceed, we create detailed design plans for your space. This includes developing floor plans showing all zones and furniture placement, creating specifications for furniture and equipment, planning network and power infrastructure, designing acoustic treatments, and developing signage systems.
We present these plans for your review and incorporate your feedback through revision cycles. The design phase includes detailed drawings, material specifications, equipment lists, and preliminary cost estimates. Design development typically takes four to six weeks depending on space complexity.
Permits and Approvals
We handle obtaining necessary permits and approvals from local authorities. This includes preparing permit applications, coordinating with building officials, addressing any regulatory questions, and obtaining required inspections approvals. The timeline for this phase varies based on local authority processing times.
We manage all interactions with regulatory bodies and keep you informed of progress. Some jurisdictions process permits quickly, while others may take several weeks. We coordinate this phase to minimize delays in the overall project timeline.
Procurement
We order all furniture, equipment, materials, and systems needed for the installation. This includes coordinating with suppliers, managing delivery schedules, verifying product specifications, and arranging storage if needed before installation begins.
Procurement timelines vary based on product availability and supplier lead times. We schedule orders to ensure everything arrives when needed for installation. This phase often overlaps with the permit approval phase to optimize the overall timeline.
Installation
We coordinate all installation work including any necessary construction modifications, electrical and network infrastructure installation, furniture assembly and placement, acoustic treatment installation, signage installation, and equipment setup.
We manage contractors and coordinate schedules to complete work efficiently while minimizing disruption to building operations. Installation typically takes three to six weeks depending on project scope. We conduct regular site inspections to ensure work meets specifications and quality standards.
Testing and Commissioning
Before handover, we systematically test all systems and verify everything functions properly. This includes testing network connectivity throughout the space, verifying power distribution, checking lighting systems, testing acoustic performance, and ensuring all furniture and equipment operates correctly.
We address any issues discovered during testing and make necessary adjustments. We also conduct a final inspection to confirm the space meets all regulatory requirements and matches approved plans. This phase typically takes one week.
Handover
We conduct a final walkthrough with you to demonstrate all systems and features. We provide documentation including as-built drawings, equipment manuals, warranty information, maintenance recommendations, and supplier contact information for future needs.
The handover marks the completion of our work. The space is now ready for operation. We answer any questions about the installation and ensure you understand how everything functions. After handover, you assume responsibility for ongoing operations and maintenance.
Timeline Considerations
Total project duration varies based on space size, complexity, and permit processing times. A typical project takes three to five months from initial consultation through handover. Smaller, simpler spaces may complete faster, while larger or more complex projects may take longer.
Several factors can affect timeline including permit approval duration, product availability and supplier lead times, building access restrictions, coordination with other building activities, and weather conditions for any exterior work. We provide updated timeline estimates as the project progresses.
We work to complete projects efficiently while maintaining quality standards. Rushing installation can compromise quality, while unnecessary delays increase costs. Our process balances speed with thoroughness to deliver functional spaces within reasonable timeframes.
Ready to Start Your Project?
Contact us to schedule an initial consultation and begin the process.